Compute mileage and costs based on fuel price and consumption or based on a per-mile flat rate to audit mileage expenses

Purpose: The primary goal of mileage verification is to ensure accuracy and prevent fraud in travel reimbursements. By comparing employee-submitted mileage with verified routes, organizations can maintain financial accountability and control over travel expenses.

Applications:

• Route Auditing: Verifies that the route taken aligns with the most efficient or expected path, identifying any unnecessary detours or discrepancies.
• Expense Validation: Confirms that the claimed reimbursement cost corresponds to the actual distance traveled and applicable reimbursement rate.
• Policy Compliance: Ensures that submitted mileage adheres to company travel policies and guidelines.

How Maptitude Supports Mileage Verification: Maptitude provides tools for accurate route planning and distance calculation, enabling organizations to:

• Model and compare actual routes against claimed mileage.
• Optimize routes to identify more efficient alternatives.
• Calculate precise travel costs, including fuel expenses or time-based metrics.
• Generate reports that streamline mileage auditing workflows.

With Maptitude, accounting departments can automate mileage verification processes, reduce manual errors, and gain insights into travel expense patterns. This functionality is especially beneficial for organizations with field teams, delivery operations, or frequent business travel.

“We have found Maptitude to be a really useful piece of software. It allows us to quickly and easily represent various data geographically, and the ease of functionality and ability to layer data makes it really user friendly. It has, among other things, helped us develop our sector-leading delivery service and understand areas that require focus from our sales teams.” Richard Horton Transportation Development & Planning Manager Travis Perkins

Related Terms:

• Route Optimization
• Expense Auditing
• Travel Reimbursement Policy

Mileage Verification Software

Maptitude Mapping Software gives you all of the tools you need for mileage verification, route optimization, expense auditing, and travel reimbursement policy.

Learn More  Free Trial  Free for Students/Teachers